Download AGM 2011 Minutes.
Download AGM 2012 Minutes.
Date last revised : September 2002
1 Name: The name of the Club shall be the Chesterfield Hockey Club (hereinafter called the CHC).
2 Scope: These Rules govern the CHC and have been adopted by the Club in General Meeting. Any change to the Rules may be made only by a majority at the AGM or an EGM called for the purpose. A proposal and secondment in writing by two members, with reasons for the change, must be lodged with the Secretary in sufficient time to be incorporated in the notice of the meeting.
3 Objects: To promote, encourage and develop the game of hockey in Chesterfield and district. To encourage other sport, hobby, leisure and social activities within the CHC or as Associate sections or Clubs. To lease, purchase and develop property at Nethermoor Road or elsewhere for these activities. Any such property shall be vested in not more than four trustees.
4 Membership: a) Application will be made to the Honorary General Secretary or other officer appointed by the Management Committee, for approval by a simple majority of the Committee.
There are five CLASSES of membership - Playing, Honorary Life, Junior, Non-playing and Associate. Junior membership is open to those under 18 years of age on 1st May and those over this age who are in full-time education or training. Associate Membership is for those wishing to participate in sports and leisure activities other than Hockey
5 Officers: Will consist of Chairman, Secretary, Treasurer, Youth Development Chairman, Chairman of Selection, Fixture Secretary, Scoop Editor, Social Chairman and Team Captains appointed at the AGM. Other officers may be appointed at an AGM or appointed by the Management Committee for subsequent approval at an AGM. Vice-Captains shall be regarded as officers of the Club when deputising for their Captain.
6 Management: Will rest in the Management Committee made up of the President, the first seven Officers of the Club named in section 6. above, together with other elected members, of whom a minimum of seven shall form a quorum. The size of the committee will be limited to 10 members. The Management Committee may co-opt non-voting Members to the Management Committee who are to be confirmed at the next AGM. The Management Committee may appoint a sub-committee to undertake a particular task and the Chairman of it shall be an officer of the Club and will report to the Management Committee.
7 Selection Committee: To select teams for the formal fixtures of the CHC shall consist of the Team Captains, or in their absence, the Vice-captains, and other Officers of the Club required for the Committee to effectively carry out its business.
8 Meetings: An Annual General Meeting (AGM) shall be held before the end of April each year for the presentation of report and accounts for the past year and for the election of Officers and Committee Members for the next year. Two weeks' notice of the meeting shall be given in writing to Members with the Agenda of the meeting. An extraordinary General Meeting (EGM) may be called by the Secretary with two weeks' written notice to members following the written request by seven paid up Playing or Honorary Life Members.
Decisions may be made at a General Meeting by a simple majority of those present or those represented by a proxy. A proxy must be made in writing by a member, signed by him and be available at the Meeting. Only playing and Honorary Life Members may vote at General Meetings. In the event of a tied vote, the Chairman of the Club, or in his absence, the Chairman of the meeting, shall have the casting vote.
9 Subscriptions: Shall be decided at the AGM and shall be printed in the fixture card. Subscriptions are due by 31st October and from new members on demand. The Management Committee shall have the power to set the first Annual Subscription of a new Member who joins part way thorough the season in proportion to the length of the season remaining, or to reduce the subscription of any Member who is not in full-time employment or who is prevented from regular availability for selection through work commitments or injury. Officers of the Club are not obliged to advise individual Members of subscriptions due provided these have been publicised to the Members in the fixture list, in Scoop, or by means of a letter. The Management Committee may suspend any Member who is late in paying his subscription, may charge a late payment premium not in excess of 20% of the normal subscription, or may terminate Membership if late payment by a Member is persistent.
10 Accounts: The Accounts of the Club shall be for the 12 month period ending 31st March. The audited accounts of the Club shall be presented by the Treasurer at each AGM of the Club.
11 Colours: Players must be dressed in the Club colours for representative matches. The colours of the Club shall be shirts of green body and sleeves with white collar and cuffs, black shorts and green hose. White shirts will be worn for away matches.
Chesterfield Hockey Club
St. Mary's School Community Sports Partnership
Newbold Road, Newbold,
Chesterfield Hockey Club is a Men's and Junior Hockey CLub for the Chesterfield and North Derbyshire area, affiliated to Derbyshire Hockey Association, the Midlands Hockey Association and England Hockey
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